FlowchartEXAMPLE.pdf

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Flowchart: Process of Employee Action Form

Joan Smythe

American Public University

HRMT 415

Dr. Monica Galante

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Flowchart: Process of Employee Action Form

The Employee Action Form (EAF) is used by the organization for part-time employees.

The document can be initiated when there is a new employee, a part-time job is being extended,

or a change in part time positions (e.g. going from one department to another). Because these

individuals are part-time employees, managers are not required to send these through the same

process as they do for full-time employees.

To start the process, the employee action form process is what the department does prior

to the document reaching the human resource department. The document is received by the

HRIS supervisor for distribution to staff and input of the document. The HR clerk reviews the

document before input to determine of it is an extension, change in position, or new part-time

employee. If it is a new part-time employee, they need to ensure all the new hire paper work is

attached. If the part-time employee is changing position, the HR clerk verifies the employee

meets the qualification. If the part-time employee’s is being extended, it is enter into the HRIS

system. From that point, all documents are then proofed by the HRIS supervisor, then forward to

the assistant direct who reviews and approves. At the point, the EAF moves onto the batching

process, then the hourly pay process.

Because paper is being processed and approved simultaneously, depending upon when

documents are submitted, payment to employee could be delayed. By using a hand-

written/typed document for input, going through several hands, sometimes writing is not legible

and errors could be made. An integrated system will reduce errors and improve processing

times.

r -1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I

I I

E M p L 0 y E E

Start

Employment Action Form Process

HRIS Supervisor distributes to staff

for input

Obtain new hire

documents from

Employment Services

: REJECT Verify employee

meets qualifications

I I

L———-

HRIS PROCESS FOR EMPLOYMENT ACTION FORM

C T u 0 R R N E E N w T

p E 0 M s p I L T 0 I y 0 E N E

( __ s_top_) -.,

E X T E N s I 0 N

REJECT

R E J E C T

Hourly Pay Process (M4 Paycycle}

t Batching Process

EAR forward to Asst. HR Director

EAR forward to HRIS

Supervisor

REJECT

1—————————————-

Input EAR into CEI System

• EAR forward to proofing

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References